Product updates and releases

Read the latest from Schoox product updates and releases
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2019 2018 2017 2016

14 May 2019

New Tools to Improve, Personalize, & Measure Your Learning & Talent Development Experience:

  • Break your Curricula down in sections and organize training material included in each curriculum.
  • Choose how a newly added course in a Curriculum will affect the progress of users who have already completed the Curriculum. Administrators can configure the Curriculum to affect employee progress or not affect employee progress.
  • The Schoox Report Builder gives you the ultimate flexibility and customization to build reports faster and based on the information you need.
    New Reports include: Courses Info, Curricula Info, Library Info, Exams Report, On The Job Training Report, Credits Report, Courses Due Date Report, Curricula Due Date Report, Courses Exception Report, Curricula Exception Report, Courses Duration Report.
  • Choose to enable or disable the Compliance Management Solution within your Academy. By disabling “Compliance Management,” you turn off anything related to compliance in the Academy (dashboards, courses, etc … ).
  • Now, Admins have more control over how Badges are awarded. Users can still earn badges as they engage in learning and training, and Admins can enable or disable Badges at the user profile level. Two options are now available: curriculum badges and corporate badges.
  • A "Contact instructor" form has been added to the Page of the main event that has multiple offers.


Also Coming by the end of May:

  • Equivalent Events: Similar to the Equivalent Courses released this week, Equivalent Events can be assigned along with Equivalent Courses. For example: You are offering both an in-class training in Washington but some users need to attend through an online live session. Those two courses - though separate in their delivery method - are equivalents.
  • Make content in the Schoox Content Marketplace available or unavailable. Admins will be able to give specific Jobs ON or OFF access to the Course Marketplace.
  • On The Job Training Tasks: Trainers will have the option to sign off all users' tasks at once.
  • New advanced setting "Internal/External Training Credits" that will disable the Credits in the academy.
  • Give specific Jobs permission to view and post to the Academy Wall.

16 April 2019

Released Enhancements:

  • New Reports Added: 

    • Compliance Dashboard Report: Navigate to Reporting > Schedule Reports to schedule daily, weekly, or monthly Compliance Reports. Send them to yourself or to multiple people within your organization.
    • Badges Report: Generate a report that shows badges earned by employees. Navigate to the Report Builder to generate your first report.
  • Employee Notification "Missed Course Due Date": Everyone needs a nudge now and again. Admins can select how many days after the due date the notification will be sent and Schoox will automatically send out a reminder to the user’s web and mobile applications as well as their email.
  • Assign Courses as Equivalencies: As an admin, you can mark multiple courses as equivalencies to each other.
  • Set Course and Curricula Prerequisites: Set prerequisites before specific Courses or Curricula can be accessed. Available for the Schoox web and mobile apps.
  • Show/Hide Academy Components: Show or hide these components in your academy. For example, if you are not using the Content Library, you can hide that section to simplify your user and admin experiences.
  • NEW Personal Performance Dashboard: Through their new, personalized dashboard, employees have an at-a-glance view of their training history and progress as well as their goals and performance feedback.
  • Goals Management: Track and consistently measure your employees’ progress and build more accountability into your goals management processes at all levels. Set Corporate Objectives and cascade them down through the organization and to individual roles and employees.
  • Course poll notification once user completes previous step: The email notification is being sent to the user who has completed all course's steps and he is being invited to take the course poll. 
  • Prequalification Exam: Admins can update Exam Setting to “ignore” the remaining lectures when an exam is passed. Navigate to the “Edit Exam Info” page to edit your lectures and exams. If that option is marked as "Yes", when a user passes the exam all previous lecture steps become optional for course completion. If a course has multiple prequalification exams only lecture steps in between become optional. 


Also Coming late April:

  • Equivalent Events: Similar to the Equivalent Courses released this week, Equivalent Events can be assigned along with Equivalent Courses. For example: You are offering both an in-class training in Washington but some users need to attend through an online live session. Those two courses - though separate in their delivery method - are equivalents.

3 April 2019

Released Enhancement:

  • Schedule Curricula in a Sequence: You know the training drill - but your employees may want to skip around. This new functionality gives you even more flexibility and control within your Curricula creation and set-up. Within a Curriculum, you can schedule courses to become available after a specific number of days following the end user’s enrollment.


Upcoming Features (by April 15th):

  • Assign Courses as Equivalencies: Do you have courses that satisfy the same training requirement? In the Edit Course section of the Course Panel, admins will be able to mark multiple courses as equivalencies to each other. 
  • Automatically Mark Equivalent Courses Complete: When a user completes a course that has equivalents, those equivalent courses will be automatically marked as complete too.
  • Set Course and Curricula Prerequisites (Available for the Schoox web and mobile app): Build automation and rules into your Curricula or Courses and keep learners on track without all the administrative work. Now, admins will have the option to set prerequisites before specific Courses or Curricula can be accessed. For example, a user will need to complete Customer Service 101 prior to taking Customer Excellence: Using Loyalty Apps to Drive Personalized Experiences.
    P.S. Check out our Course Marketplace for out-of-the-box content.
  • Show/Hide Academy Components: Your company’s Academy is broken out into specific components. We’ve created an option (as an Academy setting) to show or hide these components in your academy. For example, if you are not using the Leaderboard, you can hide that section to simplify your user and admin experiences.
  • Performance and Goals Management: Schoox is reimagining performance management from a point-in-time, annual event into a continuous feedback loop facilitated in our new Employee Performance Dashboard that is built to work with your Skills Assessment and Goals Management solutions. The combination of these components easily and intuitively brings in additional skills, competencies, and development areas that managers can use to evaluate employees and HR professionals can use for workforce planning.
    • NEW Personal Performance Dashboard: Keep employees engaged in their training, skills and competency development and deliver continuous feedback through the new Personal Performance Dashboard.
      Through their new, personalized dashboard, employees will have an at-a-glance view of their training history and progress as well as their goals and performance feedback. The dashboard could also be modified (according to the relevant academy setting) in order to show the employee’s skills strength, their ranking in your Academy (per position and skill) and the perception gap between their self-assessment and the managers’ assessment.
      Note: Users will now need to access their dashboard from “Me > My Dashboard.”
    • Goals Management: Link your training, learning and development programs to your businesses’ key objectives.
      With Goals Management, admins and managers will have the ability to create and assign organizational or personal goals to members of your Academy. Easily track and consistently measure your employees’ progress and build more accountability into your goals management processes at all levels. 
    • Goals Management linked to Hierarchy: Use your organization's hierarchy to its full advantage in Goals Management.
      Now, you can set Corporate Objectives and cascade them down through the organization and to individual roles and employees. The dashboard view will summarize important goals metrics and inform you and your managers on their next steps.


Also Coming late April:

  • Break your curricula down in sections,
  • Add SCORM files in the content library,
  • Turn ON/OFF access to the Course Marketplace for specific jobs,
  • Permission for creating courses (according to selected jobs) in the general training categories,
  • Choose how a newly added course in a curriculum will affect the progress of the users that have already completed the curriculum.

27 March 2019

New Features Released on Monday, March 18th:

  • On the Job Training got a big lift: On the Job Training is a crucial milestone, so it’s important we make it as simple as possible for administrators and managers. We have implemented UI updates that will improve how you manage processes around Tasks, Evaluations, and Home Assignments. (Learn more here)
  • Schoox integration with Zoom video and webinar conferencing: Now you can create Live Session Events with an integration between Schoox and Zoom. Head over to the Academy settings or your personal settings to connect your Academy or personal profile with your Zoom account. Remember, you can easily add your Live Session Events to your Training Calendar. 

  • Course Sequence Scheduler: A course step now has the option to be available for enrolled users after a specific set of days after their enrollment. 

Enhancements:

  • "My Events" Option on the Calendar: Drive event awareness and adoption for the entire organization or for a group within your hierarchy. The new, optional calendar widget called “My Events” is now available on your learners’ Academy homepage.
  • Public/Private Toggle for Course Connected/Curricula Connected Events: We’ve added a new Public/Private toggle button to give you more control over who sees Course and Curricula connected Events. Before, admins could only make standalone events public or private.
  • Courses are Included when Curriculum is Marked "Complete": Our team is always looking for ways to simplify the administrative experience. Look for some big time-savings when you mark a Curriculum as Completed. Now, it gives you the option to update both the Curriculum and the Courses within the Curriculum.
  • Track Curricula Completion Status with New Report Fields: Tracking when your Curriculum was due and the level of completion across employees is an important metric to assess adoption and success. In your Academy’s Report Builder, we’ve added a Curriculum Due Date and Curriculum Due Date Status fields. 
  • More Controls added when Editing Lectures: Change is the name of the game and as Administrators and Training Managers you need the ability to make edits to lectures without disrupting current learners’ progress. Now, when you go to the “Edit Lectures” Page there are two new settings that let you determine whether the enrolled users will be affected by the change (and need to retake the course) or can complete the course without interruption.

13 March 2019

What’s new on Monday, March 18th:

  • On the Job Training is getting a big lift: On the Job Training is a crucial milestone, so it’s important we make it as simple as possible for administrators and managers. The upcoming UI updates will improve how you manage processes around Tasks, Evaluations, and Home Assignments. (Learn more here)
  • Schoox now integrates with Zoom video and webinar conferencing: Now you can create Live Session Events with an integration between Schoox and Zoom. Head over to the Academy settings or your personal settings to connect your Academy or personal profile with your Zoom account. Remember, you can easily add your Live Session Events to your Training Calendar.

  • Course Sequence Scheduler: A course step will have the option to be available for enrolled users after a specific set of days after their enrollment. 


Additional Enhancements:

  • Upload Videos from Vidyard: Upload your company’s videos from Vidyard directly into your Academy. Publish the video within a lecture, as content, or post to your Academy wall.
  • Excel Report Icon on Personal Dashboard: We’ve added a new Excel icon on your personal dashboards so you can access those crucial reports in one-click

  • Crop Your Profile Picture: Let’s face it - you needed the crop function. When customizing profiles, users can now crop their photos.

  • User-Specific Time Zones for Events: Now, when you create events they appear in the user’s local timezone. Less confusion, higher attendance, more learning!

8 February 2019

Enhancements

  • New Setting in the Course Info Page: "Reassign course before certification expires (in days)": This can be found as a setting during the course creation and in the "Edit Course Info" section of a course panel. A course with a Certificate Expiration Period can be reassigned a given number of days before the certificate's expiration date. Once the course is reassigned, the due date for the user will be the existing certificate's expiration date. When users complete the course the previous certificate will automatically expire and a new one will be awarded.
  • Download option in course lectures: The "download" option has been added in lectures. This is available for any user with instructor permissions.
  • Completion dates in reporting dashboard: Along with the enrollment date of the users in the reporting dashboard, the completion date has been added. This is available on the Employees, Courses and Curricula dashboard.
  • Events Enhancements:  
    • Event instructors will be notified for any date, time or location change of the event. 
    • The Registrants roster is by default sorted alphabetically based on the registrants' last name.
    • Permission "Register members to past events" has been updated to "Register Members to Events After The Registration Deadline".
    • Event instructors can add or remove users after a live session is completed.
    • A new drop down filter is added on the Employees Dashboard (Employees, Courses and Curricula Dashboard) with the options:
      - Events that users are registered in
      - All available events

1 February 2019

New Feature 

  • e-Signatures: The new feature (needs activation*) allows users to fill out and sign documents or request signatures from other employees. Admins can create and manage their own templates, sign them or request legally binding signatures from different employees. e-Signatures module offers the following:
    • Team Management Tool: Admins can view all team documents.
    • Document Templates: Set up commonly used documents. Admins can use Pdfs, Word and Images.
    • Branding: Set up your Company's Logo and Name.
    • Flexible Workflows: Employees can sign simultaneously or in a specific order.
    • In-Person Signing: All employees can sign and download the signed documents any time they want from their profile.
    • Status Notifications: Receive alerts when a document is signed.

*The e-Signatures feature comes with an add-on subscription and additional cost based on client's needs.


Enhancements

  • Additional info on the History panel of the scheduled email notifications: New columns that record the actions made on the scheduled email notifications have been added on the History panel of each scheduled email notification.
  • "Http Only" SCORM lecture setting: Any instructor now has the choice to select if a SCORM lecture will use the HTTP protocol or not. If the SCORM file contains components over HTTP, then the SCORM will not function properly over HTTPS which is the default connection for Schoox SCORM engine.
  • New On the Job Training Email Notification: A new email notification has been added on the OJT notification section where the Trainee gets email notification when manager comments on their On the Job Training.
  • Report Builder has a new report available titled "Courses Reviews" Report. This report includes Ratings and Reviews for all courses.

  • Report Builder Enhancements: 
    • Each report includes the choice of active or past employees. 
    • "Past completions" option has been added as a field when building a courses/curricula report.

14 January 2019

New Feature (Will be released on January 21st)

  • e-SignaturesThe new feature (needs activation*) allows users to fill out and sign documents or request signatures from other employees. Admins can create and manage their own templates, sign them or request legally binding signatures from different employees. e-Signatures module offers the following:
    • Team Management Tool: Admins can view all team documents.
    • Document Templates: Set up commonly used documents. Admins can use Pdfs, Word and Images.
    • Branding: Set up your Company's Logo and Name.
    • Flexible Workflows: Employees can sign simultaneously or in a specific order.
    • In-Person SigningAll employees can sign and download the signed documents any time they want from their profile.
    • Status Notifications: Receive alerts when a document is signed.

*The e-Signatures feature comes with an add-on subscription and additional cost based on client's needs.


Enhancements

  • Report Builder has a new field available named "Course Status". The associated column shows if the course in question is active or archived.
  • New filter in the Employees Dashboard (Employee Tab): In the Employee Tab there is a new filter where stats can be presented for the populated list of employees based on the following options:
    • All Courses & Events
    • Active Courses
    • Archived Courses
    • Compliance Courses
  • When a new lecture is being added to a course, it is now set by default as "private".